2: Email Automation
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In this episode, our intrepid Automators dive into email and cover the best ways to get your Mac, iOS devices, and the web wrangling your email for you.

This episode of Automators is sponsored by:

• The Omni Group): Accomplish More Every Day

Links and Show Notes

David keeps talking about all the subjects for Automators but settles on email for episode 2. Rose and David agree the emails you send do not need to all be special snowflakes.

David throws out TextExpander as the starting point because saving snippets in a Word document is madness. David likes automating the tab key when writing an email.

Both David and Rose use Automator on the Mac but agree it should be more powerful. Very quickly Rose presses on to Keyboard Maestro. Rose then explains how she uses a Keyboard Maestro script to look for the existence of a file to automatically assemble and send an email. David gets irrationally happy about the thought of email getting sent without any direct involvement.

Then our nerdy automators take on sorting email. Both of our hosts get too much pleasure from auto sorting unwanted email out of their life. David bangs on about a years-old request to make Apple’s cloud-based email rules stronger. David mentions his beloved AppleScript that auto inserts an email recipient’s name.

The Omni Group sponsored this show, and Rose and David agree that they’re swell.

Then Rose and David move on to iOS email automation. The way email apps make you create email links to only their apps makes David sad but Rose digs it. Then David subtly pitches a reality show about two Italians in the middle of a vineyard. Rose then admits she has a thing about email clients and once installed 28 of them.

And then they get to Workflow. So much talking about Workflow. Ultimately, David admits to being “that guy”.

Then our hosts address cloud-based automation, and David closes up banging the drum about dictation and email. Rose and David both love the secret Drafts unending dictation tool. If you’re reading this and you’re from Apple, move along. This is not the app you’re looking for.

The Big Explanatory Post on this Episdode)

Home | Automators)

Automators Talk)

David's Video on TextExpander and Email)

David's Advanced TextExpander Snippet)

David's Salutation AppleScript Video)

David's TextExpander AppleScript)

Rose's Airmail Screencast)

Rose's Workflow Screencast)

Rose's Mail Merge Workflow)

Rose's Picture Send Workflow)

Email Field Guide — MacSparky)

Mac Power Users #328: iOS Email - Relay FM)

Mac Power Users #303: Email Clients and Workflows - Relay FM)

Mac Power Users #224: The Email Problem - Relay FM)

Mac Power Users #164: Tackling Email - Relay FM)

TextExpander | Communicate Smarter)

Keyboard Maestro 8.2.2: Work Faster with Macros for macOS)

Mail Act-On and More)

Noodlesoft – Noodlesoft – Simply Useful Software)

Email Management for Any Inbox | SaneBox)

Airmail - Lightning Fast Mail Client for Mac and iPhone)

Dispatch: TextExpander-enabled Email App for iPhone)

TripIt - Travel Itinerary - Trip Planner)

Drafts. Where Text Starts. | Drafts)

IFTTT helps your apps and devices work together)

Zapier | The easiest way to automate your work)

SaneBox)